Retreat Planner 2021 Success Story

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YouLi - Best Software for Group Retreats

Nick Vannello is a US based business and life coach with a wide community around his branded GoNaked Magazine and regular community events. In January 2020 Nick has decided to offer immersive travel events. 

“Once you build a crew, an audience, they want to meet you, and because of that I decided to expand my coaching and workshops into retreats.”

Nick Vannello

GoNaked travel events are transformational multi-day private retreats that provide safe and fun environment for men to self-explore and create unique bonds within the community. 

My passion is teaching, but my PURPOSE is to give others permission to be who they dare to be.”

Nick Vannello

To start the retreat business Nick took a course with the Wanderlust school for the transformational retreat leaders, that offered YouLi – Best Software For Group Trips as an easy tool to stay organized.

“When I came to find YouLi I thought: “Oh my God, here is my perfect ALL-IN-ONE solution for building SALES PAGES, and collecting DOCUMENTS and all of the stuff that I hate doing. It’s all here!”

Nick Vannello


Business Challenge

As a solo entrepreneur, Nick needed a simple effective solution to process all the administrative work related to retreat planning and look beautiful online:

  • ROOM INVENTORY – It has to be easy to manage room availability without using spreadsheets and manual count
  • PAYMENTS – It must be easy to collect split payments and assign payment plans and discounts.
  • DOCUMENT EXCHANGE – guests must submit a pack of trip documents including waiver forms, proof of insuranceCOVID test, passportinfo and special requests before the departure
  • PRESENTATION – itineraries must look beautiful and be easily copied as needed
  • BROCHURES – guests can choose unique room they want to stay (with images of the views)

Tech Solution

Nick has learned about YouLi group travel software during the webinar for ambitious retreat planers hosted by YouLi Academy, and quickly saw the opportunity for his group destination events.

FREE TRAVEL WEBSITE

As a part of Crew package retreat planners receive a free white-labelled travel website that is seamlessly integrated with YouLi Trip CRM and booking and customer engagement platform. All trips are embedded into the site home page.

EASY PAYMENTS WITH 0% BOOKING FEE

YouLi acts as a user-friendly booking platform. All payments are processed and recorded inside the planner dashboard with 0% bookings fees. Connect to Stripe, Square, or choose your own payment processor.

EASY BOOKINGS

Guests can view, pick their favorite room, and pay for it on the spot. Travelers will also receive automatic reminders about the upcoming payments and tasks.

ALL-IN-ONE DOCUMENT HUB

All files and documents are assigned to individual guests and securely saved within YouLi (with anytime access). All documents, itineraries, people, are payments are accessible via simple dashboard

BETTER PREPARED TRAVELERS

“It is simple to set up from the planning side, it’s a really good experience for the trip participant and is simple to use.
It’s intuitive, it’s directive with tasks and input required, it has automated reminders which will be so helpful to us, the user interface is appealing, it’s helpful for the various levels of users.”

READY TO GROW

All trips can be easily duplicated and turned into templates or quotes for future dates. Unlimited trip templates are perfect tool for solo entrepreneurs and small tour operators.

As of March 2021, Nick has delivered 3 successful retreats in Puerto Vallarta, Mexico and have planned another 4 trips in the upcoming season.

“YouLi is the only app I can recommend! Not only is the platform solid, they are constantly improving upon their products based upon customer suggestions. The customer service is outstanding and the training options are out of this world.”

Nick Vannello

Learn how YOU can save time and sanity organizing group trips powered by YouLi – Group Travel Made Easy!

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Viktoria Ayrapetyan
Viktoria Ayrapetyan
Marketing & Community Management. I believe "community" is what empowers the change makers to make a real impact on the world, so I challenge myself and others to be the most authentic self and build real connections.