How to Run Group Trips with YouLi
Retreat Planner Success Story
Nick Vannello - GoNaked Magazine & Travel Events
Nick Vannello is a US based business and life coach with a wide community around his branded GoNaked Magazine and regular community events. In January 2020 Nick has decided to offer immersive travel events.
GoNaked travel events are transformational multi-day private retreats that provide safe and fun environment for men to self-explore and create unique bonds within the community.
“My passion is teaching, but my PURPOSE is to give others permission to be who they dare to be.” – Nick Vannello.
The Challenge
As a solo entrepreneur, Nick need a simple effective solution to process all the administrative work related to retreat planning and look beautiful online, while connecting with clients and growing his business.
- ROOM INVENTORY - It has to be easy to manage room availability without using spreadsheets and manual count
- PAYMENTS - It must be easy to collect split payments and assign payment plans and discounts.
- DOCUMENT EXCHANGE - guests must submit a pack of trip documents including waiver forms, proof of insurance, COVID test, passport info and special requests before the departure
- PRESENTATION - itineraries must look beautiful and be easily copied as needed
- BROCHURES - guests can choose unique room they want to stay (with images of the views)
The Solution
Nick has learned about YouLi group travel software during the webinar for ambitious retreat planers hosted by YouLi Academy, and quickly saw the opportunity for his group destination events. Here is HOW YouLi empowers group trip planners like Nick Vannello.
Before YouLi
Manual payments
Bookings are collected via email, personal call, or a PayPal transfer with a fee.
Manual Room Inventory Management
Retreat planner shares room images. Once the guests reply, the rooms are assigned manually.
Email forms & Waivers
Retreat planner emails forms and waivers to guests
Guests email their questionnaires. The retreat planner collects that information, copies and enters it into Excel for tracking.
expensive web develoment
Before discovering YouLi Nick paid $500 for a single sales page to an independant web developer.
Powered by YouLi
AS a part of Crew package retreat planners receive a free white-labelled website that is seamlessly integrated with YouLi Trip CRM and booking and customer engagement platform. All trips are
EASY payments with 0% booking fee
All payments are processed and recorded inside the planner dashboard with 0% bookings fees
easy bookings
Guests can view, pick their favorite room, and pay for it on the spot. Travelers will also receive automatic reminders about the upcoming payments and tasks.
All files and documents are assigned to individual guests and securely saved within YouLi (with anytime access). All documents, itineraries, people, are payments are accessible via simple dashboard
"It is simple to set up from the planning side, it’s a really good experience for the trip participant and is simple to use.
It’s intuitive, it’s directive with tasks and input required, it has automated reminders which will be so helpful to us, the user interface is appealing, it’s helpful for the various levels of users."
All trips can be easily duplicated and turned into templates or quotes for future dates. Unlimited trip templates are perfect tool for solo entrepreneurs and small tour operators.
Ready to empower your retreats with YouLi?
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Companies That Use YouLi Group Travel Platform
travel enterprises
Enterprise Agencies & Corporate Travel
educational Programs
Student Trips & Startups Education
social impact VENTURES
Social Enterprises & Not-For-Profits
(VIRTUAL) Retreats
In person or online - connect with your guests
adventure COMPANIES
Adventure & Cultural Tours Organizers
Niche Tour operators
Boutique Agencies, Transformational Travel
TRANSFORMATIONAL TRAVEL
Don't just book travelers, transform them.
destination marketplaces
Niche Travel Marketplaces